DELHI CHARTER TOWNSHIP
BOARD
OF TRUSTEES
REGULAR MEETING MINUTES
TUESDAY, APRIL 18, 2006
The Delhi Charter Township Board of Trustees met in
a regular meeting on Tuesday, April 18, 2006 in the Multipurpose
Room at the Community Services Center, 2074 Aurelius Road, Holt,
Michigan. Supervisor Goodrich called the meeting to order at 7:30
p.m.
PLEDGE OF ALLEGIANCE
ROLL CALL
Members Present: Supervisor Stuart Goodrich, Treasurer Harry Ammon,
Clerk Evan Hope, Trustees John Hayhoe, Jerry Ketchum, Paul Krepps,
Roy Sweet
Others Present: John Elsinga, Twp. Mgr.
Jim Felton, Dir. of Information Technology
Lt. Jeff Cook, Delhi Div., Ing. County Sheriff’s Office
James Lenon, POTW Maintenance Supervisor
Pat Brown, Fire Marshall/Safety Inspector
Pete Stoughton, Planner
Wendy Thielen, Assist. Twp. Mgr. of Human Resources
Tricia Vander Ploeg, Admin. Assistant/Dep. Supervisor
Amy Finch, Assistant Twp. Clerk/Deputy Clerk
RECOGNITION OF STUDENT
Supervisor Goodrich recognized a student in the audience from Holt
High School.
PUBLIC COMMENT
Billie Jo O’Berry introduced herself to the Board and stated that
she will be announcing her candidacy for the 55th District Court in
Mason.
CERTIFICATE OF APPRECIATION – MICHAEL KEEN
Supervisor Goodrich presented Michael Keen with a certificate of
appreciation for his many years of service on the Planning
Commission.
REAPPOINTMENT TO THE DELHI TOWNSHIP PLANNING COMMISSION –
DONALD LEAF
The Board reviewed a memorandum dated April 10, 2006 from Supervisor
Stuart Goodrich (ATTACHMENT I).
AMMON MOVED TO REAPPOINT DONALD C. LEAF TO THE DELHI TOWNSHIP PLANNING COMMISSION FOR A THREE YEAR TERM, EFFECTIVE APRIL 20, 2006, EXPIRING APRIL 20, 2009.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
2005 ANNUAL REPORT – INFORMATION TECHNOLOGY DEPARTMENT
Jim Felton, Director of Information Technology, gave the Information
Technology Department 2005 Annual Report. (ATTACHMENT II).
NEW BUSINESS
AFLAC – SUPPLEMENTAL INSURANCE POLICIES
The Board reviewed a memorandum dated April 12, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT III).
KREPPS MOVED TO AMEND DELHI TOWNSHIP’S FLEXIBLE BENEFITS PLAN TO INCLUDE A PERSONAL ACCIDENT INDEMNITY PLAN, A PERSONAL CANCER INDEMNITY PLAN AND A PERSONAL SICKNESS INDEMNITY PLAN ON A PRE-TAX BASIS TO BE OFFERED TO ELIGIBLE TOWNSHIP EMPLOYEES ON A VOLUNTARY BASIS.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
2006 “COST OF SERVICE ANALYSIS” FOR THE SEWER FUND – ACI
FINANCE, INC.
The Board reviewed a memorandum dated April 12, 2006 from Twp. Mgr.
Elsinga
(ATTACHMENT IV).
HAYHOE MOVED TO ACCEPT THE “COST OF SERVICE ANALYSIS”, WITH REGARDS TO THE SEWER FUND, DATED MARCH 13, 2006 AS PREPARED BY ACI FINANCE, INC.
Twp. Mgr. Elsinga stated that Tom Traciak, Financial
Analyst for ACI Finance, Inc. analyzed the Township’s cost of
service (monthly user fees and connection fees). Based upon Mr.
Traciak’s review and recommendation to the Board at the Committee of
the Whole meeting held on April 4, 2006, Mr. Traciak would like the
Township Board to acknowledge and accept the “Cost of Service
Analysis” dated March 13, 2006.
A Roll Call Vote was recorded as follows:
Ayes: Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum
MOTION CARRIED
AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND THE COUNTY OF
INGHAM FOR THE ASSIGNMENT OF 911 COMMUNICATION EQUIPMENT
The Board reviewed memorandums dated April 10, 2006 from Twp. Mgr.
Elsinga and April 7, 2006 from Rick Royston, Fire Chief (ATTACHMENT
V).
SWEET MOVED TO APPROVE THE AGREEMENT BETWEEN DELHI CHARTER TOWNSHIP AND THE COUNTY OF INGHAM FOR ASSIGNMENT OF 911 COMMUNICATION EQUIPMENT.
A Roll Call Vote was recorded as follows:
Ayes: Sweet, Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps
MOTION CARRIED
RESOLUTION NO. 2006-010 – WATER QUALITY AWARENESS WEEK
The Board reviewed a memorandum dated April 7, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT VI).
AMMON MOVED TO ADOPT RESOLUTION NO. 2006-010 RECOGNIZING MAY 7TH THROUGH MAY 14TH, 2006 AS DELHI CHARTER TOWNSHIP WATER QUALITY AWARENESS WEEK.
James Lenon, POTW Maintenance Supervisor, stated
that May 13, 2006 is the POTW Open House and Reuse Rally which takes
place in conjunction with Water Awareness Week.
Trustee Sweet questioned what type of items could be taken to the
reuse rally. Mr. Lenon stated that it is asked that the items be in
working condition and have some useful value to somebody.
A Roll Call Vote was recorded as follows:
Ayes: Ammon, Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet
MOTION CARRIED
ZONING AND DEVELOPMENT
PETITION FOR CHANGE OF ZONE – CASE NO. 06-807 – SOUTHWEST
CORNER OF CEDAR PARK DRIVE AND MAIN STREET – TAX PARCEL
#33-25-05-15-126-016 (17.46 ACRES) – RM-1, MULTIPLE-FAMILY
RESIDENTIAL TO RM, MULTIPLE-FAMILY RESIDENTIAL, SECOND CONSIDERATION
(PROPOSED ZONING ORDINANCE NO. 592).
The Board reviewed a memorandum dated March 28, 2006 from the Delhi
Twp. Planning Commission (ATTACHMENT VII).
HAYHOE MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 06-807, SOUTHWEST CORNER OF CEDAR PARK DRIVE AND MAIN STREET, TAX PARCEL #33-25-05-15-126-016 (17.46 ACRES), FROM RM-1, MULTIPLE-FAMILY RESIDENTIAL, TO RM, MULTIPLE-FAMILY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION AT THEIR FEBRUARY 9, 2006 MEETING, BASED ON THE PROPOSED ZONING BEING CONSISTENT WITH THE PRINCIPLES OF THE TOWNSHIP’S MASTER PLAN (ZONING ORDINANCE NO. 592).
A Roll Call Vote was recorded as follows:
Ayes: Goodrich, Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon
MOTION CARRIED
PETITION FOR CHANGE OF ZONE – CASE NO. 06-808 – DELL ROAD EAST
OF THE RAILROAD TRACKS AND WEST OF THREE LAKES SUBDIVISION – TAX
PARCEL #33-25-05-11-326-001 (23.61 ACRES) – RM-1, MULTIPLE-FAMILY
RESIDENTIAL TO RM, MULTIPLE-FAMILY RESIDENTIAL, SECOND CONSIDERATION
(PROPOSED ZONING ORDINANCE NO. 593)
The Board reviewed a memorandum dated March 28, 2006 from the Delhi
Twp. Planning Commission (ATTACHMENT VIII).
AMMON MOVED UPON SECOND CONSIDERATION, TO APPROVE THE REZONING OF CASE NO. 06-808, DELL ROAD EAST OF THE RAILROAD TRACKS AND WEST OF THE THREE LAKES SUBDIVISION, TAX PARCEL #33-25-05-11-326-001 (23.61 ACRES), FROM RM-1, MULTIPLE-FAMILY RESIDENTIAL, TO RM, MULTIPLE-FAMILY RESIDENTIAL, AS RECOMMENDED BY THE PLANNING COMMISSION AT THEIR FEBRUARY 9, 2006 MEETING, BASED ON THE PROPOSED ZONING BEING CONSISTENT WITH THE PRINCIPLES OF THE TOWNSHIP’S MASTER PLAN (ZONING ORDINANCE NO. 593).
Supervisor Goodrich questioned if this parcel has
been auctioned off. Pete Stoughton, Planner, stated that he was not
certain if this parcel was auctioned off or not.
A Roll Call Vote was recorded as follows:
Ayes: Hayhoe, Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich
MOTION CARRIED
CONSENT AGENDA
A. Approval of Minutes – Committee of the Whole Meeting of April 4,
2006
B. Approval of Minutes – Regular Meeting of April 4, 2006
C. Approval of Claims – April 11, 2006 (ATTACHMENT IX)
D. Approval of Payroll – April 6, 2006 (ATTACHMENT X)
SWEET MOVED THAT THE CONSENT AGENDA BE APPROVED AS PRESENTED.
A Roll Call Vote was recorded as follows:
Ayes: Hope, Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe
MOTION CARRIED
LATE AGENDA ITEMS
PURCHASE OF FILE CABINETS FROM ALLIED OFFICE INTERIORS
The Board reviewed a memorandum dated April 14, 2006 from Twp. Mgr.
Elsinga (ATTACHMENT XI).
HOPE MOVED TO APPROVE THE PURCHASE OF TWENTY-THREE (23) FILE CABINETS FROM ALLIED INTERIORS IN THE AMOUNT OF $10,971.10.
Twp. Mgr. Elsinga stated that these cabinets are
needed to furnish the new offices that are being created.
Trustee Ketchum stated that in Twp. Mgr. Elsinga’s memo (ATTACHMENT
XI), it was mentioned that there would be a deduction on some of the
remodeling work and was wondering how much of the cost would be
covered by this deduction. Twp. Mgr. Elsinga stated that it would
not be significant, but these file cabinets will take the place of
some cabinetry work that was going to be installed, so there will be
some deduction for the cabinetry work.
A Roll Call Vote was recorded as follows:
Ayes: Ketchum, Krepps, Sweet, Ammon, Goodrich, Hayhoe, Hope
MOTION CARRIED
REPORTS
SUPERVISOR
JOINT BOARD/DDA BOARD MEETING – THURSDAY, APRIL 20TH AT 6:00
P.M.
Supervisor Goodrich reminded the Board of the Joint Board/DDA Board
meeting to be held April 20, 2006 at 6:00 p.m.
FINE ARTS FESTIVAL AND EMPTY BOWL EVENT
Supervisor Goodrich stated that a Fine Arts Festival, along with an
Empty Bowl Event, will be held at the Holt Junior High School on
April 19, 2006 from 5:00 to 8:30 p.m. A ten-dollar donation for the
Empty Bowl Event will benefit the Holt Community Food Bank.
MTA TOWNSHIP GOVERNANCE ACADEMY
Supervisor Goodrich stated that Trustee Hayhoe, along with himself,
Tricia Vander Ploeg and Amy Finch will be attending a Michigan
Townships Association-Township Governance Academy on April 21st and
22nd.
MTA CAPITAL CONFERENCE
Supervisor Goodrich stated that he will be attending the Michigan
Townships Association’s Capital Conference on April 26th.
DELHI STRATFORD PLACE OPEN HOUSE
Supervisor Goodrich stated that an Open House will be held at Delhi
Stratford Place on April 21st.
TREASURER
DELHI STRATFORD PLACE OPEN HOUSE
Treasurer Ammon stated that he would be attending the Open House at
Delhi Stratford Place.
TRUSTEES
TRUSTEE SWEET
MOTOR VEHICLE CODE REVENUE
Trustee Sweet questioned if any revenue has been received from the
Motor Vehicle Code. Supervisor Goodrich answered in the negative,
stating however, that the process has started and is in the works.
RECYCLING CENTER
Trustee Sweet questioned how the recycling center was progressing.
Twp. Mgr. Elsinga stated that the center is in the design phase. The
expectation is that the center will be constructed in the summer and
open in the fall.
TRUSTEE HAYHOE
RECYCLING CENTER
Trustee Hayhoe stated that he was initially concerned regarding the
cost of a recycling center; however, after seeing the citizens need
for a recycling center, he now sees that it is a positive move for
the Township.
TRUSTEE KETCHUM
COMMUNITY ACTIVITY CENTER
Trustee Ketchum questioned if there is an update on the new senior
citizen building (4610 Spahr). Twp. Mgr. Elsinga stated that Capital
Consultants have completed the review, which should arrive sometime
this week.
ADJOURNMENT
Meeting adjourned at 8:18 p.m.